{
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  "basics": {
    "name": "SALMA HAMIS NGAO",
    "label": " MD Coordinator | Executive Office",
    "summary": " MD Coordinator with 10+ years of experience in executive support, office administration, financial administration, and operations coordination. Skilled in managing executive calendars, financial processes including QuickBooks, and coordinating multiple departments and stakeholders. Seeking to leverage my organizational and administrative expertise to support executive leadership effectively.",
    "location": "P.O. Box 87902–80100, Mombasa"
  },
  "work": [
    {
      "company": "Busia Sugar Industry Ltd",
      "position": "MD’s Coordinator",
      "startDate": "2021-03",
      "current": true,
      "highlights": [
        "Delivered high-level administrative and executive support to the MD",
        "Managed the MD’s calendar, appointments, meetings, and daily priorities",
        "Facilitated internal and external meetings, ensuring timely preparation of supporting documents",
        "Crafted meeting agendas, minutes, executive briefs, memos, and correspondence",
        "Monitored management action points, deadlines, commitments, and follow-ups",
        "Coordinated the submission of departmental reports and information to management",
        "Acted as a key liaison between the MD, departments, sister companies, clients, and external stakeholders",
        "Filtered and prioritized incoming and outgoing correspondence",
        "Managed confidential emails, executive communications, and sensitive documentation with discretion",
        "Oversaw visitors and stakeholders in the MD’s office, maintaining a professional corporate image",
        "Executed monthly bank reconciliations, debt collection, and weekly casual payments",
        "Sustained accurate electronic and physical filing systems",
        "Executed additional strategic and administrative duties assigned by management"
      ]
    },
    {
      "company": "Coast Cables Ltd",
      "position": "Administrative & Secretarial Assistant",
      "startDate": "2018-04",
      "endDate": "2019-06",
      "highlights": [
        "Supported senior management with administrative and secretarial functions",
        "Managed emails, telephone calls, customer communication, and correspondence",
        "Assisted the Chief Accountant with accounting and reporting activities",
        "Managed petty cash, RTGS payments, and online banking transactions",
        "Prepared LPOs, proforma invoices, IDFs, and official correspondence",
        "Coordinated importation processes and monitored shipments ",
        "Prepared payroll and statutory deductions, including PAYE, NHIF, and NSSF",
        "Prepared cheques and coordinated supplier and utility payments",
        "Managed document control, filing, and stationery procurement"
      ]
    },
    {
      "company": "Jaykay Construction Co. Ltd",
      "position": "Office Administrator",
      "startDate": "2014-07",
      "endDate": "2017-12",
      "highlights": [
        "Managed day-to-day office administration and business operations",
        "Liaised with suppliers, contractors, employees, clients, and other stakeholders",
        "Prepared and filed PAYE, NHIF, NSSF, and VAT returns",
        "Coordinated payment of rent, utilities, internet, security, and other office expenses",
        "Implemented office systems, procedures, and administrative controls",
        "Supervised office maintenance, housekeeping, and workplace organization",
        "Coordinated procurement of office supplies, furniture, and equipment",
        "Prepared casual payrolls and expenditure reports",
        "Prepared debit notes and credit notes",
        "Maintained company records, LPOs, and data-entry systems"
      ]
    },
    {
      "company": "City Council of Nairobi",
      "position": "Administrative Attachment",
      "startDate": "2012-10",
      "endDate": "2012-12",
      "highlights": [
        "Prepared payment vouchers using LAIFOMS",
        "Prepared payment certificates and reviewed supporting documents",
        "Examined cheques and audited revenue books",
        "Maintained filing systems for claims and official records",
        "Conducted stock-taking of office supplies"
      ]
    },
    {
      "company": "Athman Errey & Co",
      "position": "Accounts Assistant",
      "startDate": "2009-09",
      "endDate": "2010-04",
      "highlights": [
        "Maintained company and client records",
        "Performed accounting data entry",
        "Calculated PAYE and prepared VAT returns",
        "Maintained audit books and supporting documentation",
        "Prepared fee notes and management accounts",
        "Supported general accounting and administrative functions"
      ]
    }
  ],
  "education": [
    {
      "institution": "Kenya Methodist University",
      "degree": "Bachelor of Business Administration",
      "field": "Accounting & Finance"
    },
    {
      "institution": "Moi University",
      "degree": "Diploma in Business Administration",
      "startDate": "2008",
      "endDate": "2009",
      "score": "Distinction"
    },
    {
      "institution": "Kitengela Girls High School",
      "degree": "KCSE",
      "startDate": "2004",
      "endDate": "2007",
      "score": "Grade B-"
    }
  ],
  "skills": [
    "Executive Support",
    "Office Administration",
    "Financial Administration",
    "Calendar Management",
    "Meeting Coordination",
    "Debt Collection",
    "Bank Reconciliation",
    "Payroll Support",
    "Executive & MD Support",
    "Executive Calendar Management",
    "Meeting & Board Coordination",
    "Confidential Correspondence",
    "Management Reporting",
    "Client Relations",
    "Petty Cash Management",
    "Procurement & LPO Processing",
    "Document & Records Management",
    "Shipment & Dispatch Coordination",
    "Team Coordination",
    "Customer Complaint Resolution",
    "Microsoft Office Suite",
    "Electronic Records Management",
    "Digital Documentation",
    "Financial & Administrative Systems"
  ],
  "languages": [
    {
      "language": "English",
      "fluency": "Fluent"
    }
  ],
  "certificates": [
    {
      "name": "Certificate in Administration Management & Communication Skills",
      "issuer": "National Industrial Training Authority (NITA)",
      "date": "2023-08"
    }
  ],
  "references": [
    {
      "name": "Ali Ahmed Taib",
      "title": "Managing director Busia Sugar Industry Ltd"
    },
    {
      "name": "Mr. Atul P. Shah",
      "title": "Director, Coast Cables Ltd"
    },
    {
      "name": "Rahma Ali",
      "title": "Administrator, Potreiz Hospital"
    }
  ],
  "referencesMode": "show",
  "x-customSections": [
    {
      "name": "KEY PROFESSIONAL STRENGTHS",
      "items": [
        {
          "name": "Executive Support & Discretion",
          "highlights": [
            "Trusted with confidential executive, financial, and organizational information."
          ]
        },
        {
          "name": "Organization & Time Management",
          "highlights": [
            "Able to manage multiple priorities, deadlines, meetings, and administrative responsibilities efficiently."
          ]
        },
        {
          "name": "Financial Administration",
          "highlights": [
            "Experienced in invoicing, receivables, reconciliations, debt collection, payments, payroll support, and expenditure administration."
          ]
        },
        {
          "name": "Communication",
          "highlights": [
            "Strong written and verbal communication skills with executives, employees, customers, suppliers, and external stakeholders."
          ]
        },
        {
          "name": "Problem Solving",
          "highlights": [
            "Able to handle inquiries, complaints, escalations, and time-sensitive administrative matters professionally."
          ]
        },
        {
          "name": "Adaptability",
          "highlights": [
            "Quick learner with the ability to adopt new systems, processes, and technologies."
          ]
        }
      ]
    }
  ],
  "availability": {
    "status": "open"
  },
  "ats": {
    "keywords": [
      "MD’s Coordinator",
      "Busia Sugar Industry Ltd",
      "Administrative & Secretarial Assistant",
      "Coast Cables Ltd",
      "Office Administrator",
      "Jaykay Construction Co. Ltd",
      "Administrative Attachment",
      "City Council of Nairobi",
      "Accounts Assistant",
      "Athman Errey & Co",
      "Executive Support",
      "Office Administration",
      "Financial Administration",
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      "Debt Collection",
      "Bank Reconciliation",
      "Payroll Support",
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      "Executive Calendar Management",
      "Meeting & Board Coordination",
      "Confidential Correspondence",
      "Management Reporting",
      "Client Relations",
      "Petty Cash Management",
      "Procurement & LPO Processing",
      "Document & Records Management",
      "Shipment & Dispatch Coordination",
      "Team Coordination",
      "Customer Complaint Resolution",
      "Microsoft Office Suite",
      "Electronic Records Management",
      "Digital Documentation",
      "Financial & Administrative Systems",
      "Accounting & Finance",
      "English",
      "Executive Support & Discretion",
      "Organization & Time Management",
      "Communication",
      "Problem Solving",
      "Adaptability",
      "Ali Ahmed Taib",
      "Managing director Busia Sugar Industry Ltd",
      "Mr. Atul P. Shah",
      "Director, Coast Cables Ltd",
      "Rahma Ali",
      "Administrator, Potreiz Hospital",
      "MD Coordinator | Executive Office"
    ],
    "yearsOfExperience": 0,
    "seniority": "entry",
    "highestEducation": "Bachelor's"
  },
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    "email": true,
    "platform": "freecv.org"
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}