Refilwe Linah Manaka

Administrative Assistant

Administrative Assistant with 23 years of experience in office administration, scheduling, and employee health and wellness coordination. Proven track record supporting educational and governmental departments with strategic and operational administration. Seeking opportunities for career growth to leverage advanced organisational and communication skills.

[email protected] 076 460 7276 Kanana Village, Hammanskraal West Proper, South Africa
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Language
Work Experience
Administrative Officer / Receptionist
City of Tshwane Metropolitan Municipality
Mar 2009 — Nov 2014
  • Rendered secretarial and administration services and assisted OH Management
  • Managed archive files and organized for destruction
  • Administered termination of services, retirements, resignations and disciplinary processes
  • Received patient results and filed confidentially
  • Provided logistical and financial services, handled enquiries and distributed supplies
  • Took clinic meeting minutes and managed the clinic diary
  • Planned, compiled, monitored and controlled Occupational Health Budget
Administrative Assistant / Receptionist
Department of Trade, Industry and Competition
Dec 2014 — Apr 2023
  • Managed the DTIC Wellness Centre and assisted the Unit Manager with planning, coordination and implementation of Health and Wellness interventions
  • Provided administrative and office support for Employee Health and Wellness Programmes
  • Facilitated World Aids Day commemorations
  • Coordinated Blood Donation Drives with SANBS and Wellness Clinic health screenings via GEMS
  • Liaised with outsourced service providers and monitored service delivery
  • Compiled monthly, quarterly and annual reports for DPSA with quality control notes and recommendations
  • Managed diary for QWL programmes and meetings, set reminders and booked boardrooms
  • Assisted with administrative tasks including meeting coordination, minute-taking and calendar management
  • Managed incoming and outgoing correspondence with proper classification and distribution
  • Maintained effective filing and document management systems
  • Prepared procurement submissions and sourced quotations
  • Liaised with Travel office for travel arrangements and processed claims
  • Processed subsistence and travel claims
Administrative Assistant / Receptionist
Department of Education
May 2023 — PresentCurrent
  • Receive all incoming and outgoing documents related to key responsibility and store in a file for reference daily
  • Maintain the Learner Attendance registers and submit Data Driven Districts (DDD) to District every Friday
  • Capture Staff personal information, Learner and Parent information
  • Export recoding sheets to excel and transfer them to Head of Department's device, import captured marks into SA-SAMS
  • Provide administrative and personal functional support to the Principal
  • Receive money for trips, farewells, fundraising and issue receipts to learners for record keeping, deposit all received money into school bank account
  • Administer GDE’s admission online, compile statistics and submit to District
  • Type office correspondence with minimal typing errors, proofread and print
  • File documents e.g. Leave forms, Salary sheets, Admission documents, Appointment forms, Circulars, Memos and Invoices
  • Submit Leave forms, Salary sheets, Appointment forms and other work-related matters to District weekly, make copies of documents and disseminate to Learners, Parents and Staff
Education
Certificate, Introduction to Strategic Human Resources Management
National School of Government
Sep 2022 — Oct 2022
Advanced Management Development Programme
Tshwane University of Technology
Jul 2022 — Sep 2022
Diploma, Typing, Secretarial skills with Computer Software / Word Processing
Credo College
Feb 1998 — Jan 1999
Standard 12
Makgetse High School
Dec 1996 — Dec 1996
Languages
English
Fluent
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