REETHU VARGHESE

Detail-oriented Sales Coordinator candidate with 3+ years of UAE experience in coordination, documentation, procurement, logistics, vendor communication, customer-focused administration, reporting, and accounts support. Experienced in coordinating with suppliers, freight forwarders, customs agents, and internal departments; tracking purchase orders and transactions; preparing accurate documentation; and resolving operational issues. Advanced Excel skills with strong communication, organization, follow-up, and multitasking abilities. Available for immediate joining.

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Years experience
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Skills
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Certifications
Work Experience
PROCUREMENT & TELE SALES COORDINATION | ADMINISTRATION
Naoki Automotive Systems LLCDubai, UAE
2021 — Nov 2024
  • Coordinated day-to-day operations for automobile parts exports, communicating with suppliers, shipping lines, freight forwarders, customs agents, and internal teams
  • Tracked purchase orders, supplier requirements, inventory information, and shipment status to support timely fulfillment and smooth operations
  • Supported sales-related coordination by following up on pending orders, supplier and delivery requirements, and keeping stakeholders informed of status updates
  • Prepared and verified invoices, packing lists, delivery advisories, and certificates of origin, maintaining accurate customer and shipment documentation
  • Coordinated commercial and operational documents between suppliers, logistics partners, and internal departments to reduce delays and maintain complete records
  • Maintained professional email and telephone communication with vendors; followed up on pending requirements and resolved shipment exceptions
  • Liaised with suppliers for attestations and fulfillment requirements, escalating issues and coordinating resolutions
  • Negotiated freight and vendor arrangements and supported cost-saving initiatives while coordinating transit requirements
  • Prepared monthly logistics and cost analysis reports for management using Excel and maintained accurate operational records for planning and follow-up
  • Supported accounts payable/receivable activities, vendor payment reconciliation, and collection tracking, strengthening accuracy in invoice and transaction follow-up
  • Entered daily financial and operational data in ASSET accounting/CRM software and maintained organized records for reporting and audit support
  • Provided administrative coordination including email communication, meeting support, documentation, reporting, and confidential record management
ADMINISTRATIVE EXECUTIVE
Naoki Automotive Systems LLCDubai, UAE
Jan 2021 — Nov 2024
  • Managed professional email and telephone communication, calendars, appointments, meetings, and business correspondence
  • Prepared more than 20 administrative reports monthly and maintained 300+ confidential physical and electronic records
  • Coordinated office vendors and inventory across 30+ supply categories, reducing emergency purchases by approximately 25%
  • Supported more than 100 monthly transactions through invoice tracking, documentation, and record maintenance
Skills
Sales coordination & follow-upSales & operations administrationInventory coordinationCRM / data entryOrder & purchase order trackingReporting & Excel analysisDocument controlAccounts & payment follow-upMicrosoft Office SuiteWord, PowerPoint and OutlookASSET Accounting / CRMAI-assisted reporting and documentationExcel & AI Tools Workshop – be10X (Verified)
Education
MA Engligh
MG University
2015 — 2017
BA English
MG University
2013 — 2015
Foundation Diploma in Travel & Tourism
University of Canada
2019 — 2019
Certifications
AI-assisted reporting and documentation.
Excel & AI Tools Workshop – be10X (Verified).
EDUCATION
Nov 2024 – Present
Nov 2024 – Present

Planned career break following the birth of my child. Now fully available to resume my professional career in the UAE and available for immediate joining.

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