ELBASHEIR MOHAMMED DAMOS BABEKER
Facilities Administrator | School Operations | Administration & Logistics
Experienced operations, administration and project coordination professional with 15+ years of experience supporting humanitarian and development programmes in Sudan, including direct experience in education projects, facilities-related coordination, logistics, procurement, inventory, supplies, budget monitoring, documentation, safety and stakeholder coordination. Experienced in coordinating operational requirements with internal departments, suppliers, service providers, government authorities, partners and field teams to ensure that facilities, supplies, equipment and services are available and operational. Strong experience in organizing field activities, monitoring service delivery, following up maintenance and operational requirements, managing documentation and resolving issues through appropriate escalation. Direct experience supporting education programmes in coordination with the State Ministry of Education , including planning, logistics, materials, field activities, monitoring and coordination with education stakeholders. Highly organized and detail-oriented, with strong follow-up, communication and problem-solving abilities. Comfortable managing multiple priorities in busy environments and maintaining accurate administrative, inventory, procurement and operational records.
Sudan | Open to relocation to Qatar
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Languages
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Skills
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Certifications
Work Experience
Project Officer
- Supported implementation and monitoring of development projects, including WASH, food security and community infrastructure activities.
- Coordinated with communities, CBOs, government authorities and project stakeholders.
- Supported field logistics, procurement follow-up and project documentation.
- Monitored activities and identified operational issues requiring corrective action.
- Supported community infrastructure-related activities and coordination with relevant stakeholders.
- Maintained project records and contributed to reporting.
Project Manager – Eastern Sudan Programme Area
- Managed and coordinated donor-funded programme operations, including administrative, logistical, procurement, resource, safety and operational requirements supporting effective delivery of activities.
- Coordinated day-to-day operational requirements for project teams, field activities and service delivery points, ensuring that logistical and administrative needs were identified and followed up.
- Coordinated with **Administration, Procurement, Finance, MEAL and Programme teams** to ensure timely availability of supplies, equipment and services.
- Followed up procurement processes, supplier deliveries and availability of materials required for project activities.
- Maintained oversight of project equipment, supplies and assets and ensured appropriate documentation and accountability.
- Coordinated with suppliers, service providers, partners, government authorities and other stakeholders to resolve operational issues.
- Supported planning and logistical arrangements for meetings, trainings, community events, field activities and other programme functions.
- Monitored operational risks and followed up corrective actions to maintain continuity of programme activities.
- Supported implementation of appropriate internal controls and organizational procedures related to procurement, expenditure and resource management.
- Monitored project expenditure against approved budgets and followed up outstanding financial and administrative requirements.
- Maintained organized project records, correspondence, procurement documentation, reports and supporting evidence.
- Coordinated field teams and multiple stakeholders while managing competing operational priorities and deadlines.
- Promoted safe working practices, safeguarding, accountability and responsible use of organizational resources.
- Worked in a demanding operational environment requiring flexibility, rapid problem-solving and effective coordination.
Project Coordinator – Education Project
- Coordinated education project implementation in collaboration with the State Ministry of Education, partners, schools/education stakeholders and communities.
- Coordinated implementation of education activities with government education authorities, project teams, partners and community stakeholders.
- Supported development and follow-up of Detailed Implementation Plans (DIPs) for education activities.
- Coordinated logistics, materials, supplies, meetings, training sessions and field activities required for education programme delivery.
- Followed up procurement and availability of project materials and supplies in accordance with organizational procedures.
- Maintained accurate project records, activity documentation and operational information.
- Supported monitoring visits to project locations and followed up identified operational issues.
- Coordinated with partners and field teams to resolve logistical and implementation challenges.
- Monitored project budgets, expenditures and implementation progress and supported corrective actions.
- Supported organization of education-related events, meetings, trainings and community activities.
- Prepared and contributed to project reports, proposals, concept notes and other programme documentation.
- Maintained regular communication with education authorities, partners and other stakeholders.
- Supported an organized, safe and inclusive environment for project activities.
Site Management Support
- Supported day-to-day coordination of site-level activities and operational requirements.
- Coordinated with community representatives, authorities, humanitarian actors and service providers.
- Followed up operational issues affecting service delivery and communicated required actions to relevant teams.
- Supported field monitoring, information collection and reporting.
- Assisted with organization of site activities and ensured orderly implementation of field operations.
- Maintained accurate field records and documentation.
- Worked effectively in a complex and changing operational environment.
Food Security & Nutrition Officer
- Coordinated field activities and operational requirements with implementing organizations and stakeholders.
- Supported monitoring of contracted organizations and follow-up of contractual and operational requirements.
- Coordinated information exchange between implementing partners, project teams and stakeholders.
- Conducted field monitoring and followed up implementation issues and corrective actions.
- Supported planning and logistical arrangements for field activities and meetings.
- Maintained programme records and documentation.
- Contributed to programme reporting and administrative processes.
- Coordinated with stakeholders to ensure timely implementation of planned activities.
Community Field Officer
- Supported implementation and coordination of community-based programmes and field activities.
- Coordinated with communities, local authorities and programme stakeholders.
- Supported field logistics, activity arrangements, supplies and documentation.
- Assisted with monitoring activities and follow-up of operational issues.
- Maintained accurate field records and activity documentation.
- Supported orderly and accountable implementation of community activities.
Community Field Officer
- Supported field implementation of community-based programmes.
- Coordinated with community structures, local authorities and project stakeholders.
- Supported logistical arrangements, field activities and documentation.
- Monitored activities and communicated operational issues to relevant teams.
- Maintained field records and supported programme reporting.
Skills
Facilities & School OperationsFacilities Administration & CoordinationMaintenance Request Follow-upPreventive Maintenance CoordinationOperational Issue TrackingSchool/Facility ReadinessCleaning & Service MonitoringSecurity & Safety CoordinationEvent & Facility SetupAdministration & LogisticsAdministrative CoordinationProcurement Follow-upSupplies & Consumables ManagementInventory & Asset RecordsDeliveries & ReceivingEquipment & Furniture CoordinationLogistics PlanningRecords & Document ManagementSafety & ComplianceWorkplace Health & Safety AwarenessFire & Emergency Safety AwarenessRisk Identification & EscalationSafeguarding & PSEA AwarenessInternal ControlsCompliance with Organizational ProceduresCoordination & CommunicationContractor & Service Provider Follow-upSupplier CoordinationGovernment & Stakeholder LiaisonStaff & Team Coordination
Education
Master of Business Administration (MBA)
Kassala University
High Diploma - Business Administration
Kassala University
Bachelor of Science, Agricultural Sciences
Aljazeera University, Wad Madani
Certifications
Building Better Partnership
First Aid & Security Training
Administration, Logistics & Finance Training
Practical Action
Gender Audit Training
Practical Action / FSL Project
Languages
Arabic
Native
English
Very Good
SELECTED RELEVANT EXPERIENCE
Facilities & Operations
- Coordinating operational requirements for field teams and activity locations.
- Following up suppliers, procurement, deliveries and availability of materials.
- Coordinating with service providers and internal departments.
- Identifying operational problems and ensuring timely follow-up.
- Supporting facility/site readiness for activities and events.
- Maintaining records related to equipment, supplies and operational activities.
Inventory & Asset Management
- Maintaining oversight of project equipment and supplies.
- Supporting asset accountability and documentation.
- Coordinating movement and availability of materials for field activities.
- Following up procurement and delivery of required supplies.
Safety & Risk Management
- Identifying operational and safety risks during field activities.
- Supporting safe implementation of activities and organized service delivery.
- Completing First Aid & Security training.
- Applying organizational safeguarding, accountability and safety requirements.
- Escalating significant operational risks through appropriate management channels.
Education Environment
- Direct experience coordinating education projects.
- Coordination with State Ministry of Education.
- Supporting education activities, training, meetings and field events.
- Coordinating education-related supplies, logistics and documentation.
- Working with education stakeholders, partners and communities.
PROFESSIONAL TRAINING
Building Better Partnership – Certificate
First Aid & Security Training- Certificate
Administration, Logistics & Finance Training
Gender Audit Training
PROFESSIONAL STRENGTHS
Strengths
- Strong organizational and administrative skills
- Excellent follow-up and coordination
- Detail-oriented and accurate
- Practical problem-solving ability
- Able to manage multiple priorities
- Strong interpersonal and communication skills
- Reliable and accountable
- Team-oriented and collaborative
- Adaptable to multicultural working environments
- Strong commitment to safety, safeguarding and professional conduct