Czarina Labiano
Dedicated Executive Administrator & Office Manager
Executive Administrator & Office Manager experienced as a strategic partner to senior leadership and a dependable leader of office operations. Brings a calm, solutions-oriented approach to managing executive priorities, coordinating teams, overseeing vendors, and maintaining seamless office functions. Known for fostering positive workplace culture while upholding the highest standards of confidentiality, accuracy, and professionalism.
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Language
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Skills
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Certifications
Work Experience
Executive Administrator
ASM Process Automation
01/2016 — PresentCurrentDubai, UAE
- Provide comprehensive executive support to the Managing Director, overseeing complex calendar management, high-volume email correspondence, and confidential communication
- Supported compliance tasks, including EJARI, trade licenses, and understanding of corporate governance standards and UAE legal processes
- Oversee the day-to-day office operations, managing facilities, vendor relationships, procurement, and inventory to ensure operational excellence.
- Led procurement processes, negotiating favorable contracts with vendors.
- Cultivated strong vendor relationships to optimize costs and ensure compliance.
- Managed logistics, ensuring timely and cost-effective deliveries.
- Process invoices, purchase orders, and expense reports; maintain accurate financial tracking using ERP systems (QuickBooks and Zoho).
- Extensive experience utilizing Microsoft Office Suite and Google Workspace (Docs, Sheets, Drive) for efficient document creation, data analysis, and collaboration in cloud-based environments
- Designed and maintained the company’s website and managed newsletters to enhance outreach.
- Conducted initial interviews and managed onboarding processes, maintaining accurate HR records.
- Scheduled and coordinated training sessions, team-building events, and seminars to enhance employee development.
- Coordinate international travel arrangements, including flights, accommodations, itineraries, & visa processing, ensuring seamless logistics across multiple time zones.
- Perform various administrative tasks, including preparing comprehensive board and management packs with financial and operational insights.
- Prepare for meetings by conducting necessary research, organizing agendas, set-up and manage boardrooms, ensuring all required materials and technology are in place.
- Designed marketing materials to support brand outreach and visibility.
Administrative Assistant
Emirates Nursing Association
03/2014 — 01/2016Abu Dhabi, UAE
- Organized conferences and seminars for CME credit hours, ensuring high-quality educational events.
- Managed registration and certification processes for nurses, ensuring compliance.
- Scheduled and coordinated meetings and activities for healthcare providers.
- Compiled and disseminated reports to maintain compliance with CME standards.
Skills
Executive SupportOffice ManagementCalendar ManagementVendor ManagementFinancial AdministrationERP Systems (QuickBooks, Zoho)HR AdministrationCorporate CommunicationEvent CoordinationTravel ManagementMicrosoft OfficeGoogle Workspace
Education
Bachelor of Science, Nursing
University of Perpetual Help System DALTA
Certifications
UAE Employment Law Workshop
Dubai Chambers
UAE Driver’s License – Valid
HR and Administration
Filipino Institute, Dubai
Basic Adobe Photoshop
Filipino Institute, Dubai
Registered Nurse
Philippines
Languages
English
Native
References available upon request.